Notary & Apostille

Requirements to be a Remote Online Notary (RON)

The applicant must:

• Be a commissioned New Mexico Notary Public or Automatic Notarial Officer
• Have completed the Remote Online Notary Education course and exam; having passed the exam
• Submit the Remote Online Notary Application along with the filing fee and course certificate

Applying with the Secretary of State be a Remote Online Notary (RON)

There is a $75.00 filing fee for the notary application which will need to be included with the application via check, money order, or operating transfer payable to New Mexico Secretary of State or NMSOS.

Becoming a Remote Online Notary (RON)

Application to become a RON must be completed online at https://enterprise.sos.nm.gov

The applicant must:

• Be a commissioned New Mexico Notary Public or Automatic Notarial Officer; the application is an amendment to a current notary public or automatic notarial officer.
• Successfully complete the Remote Online Notary Education course and exam.
• File the Remote Online Notary Application online, upload a PDF file of the electronic stamp to be used, and pay the $75.00 filing fee via e-check or credit card.

Within 45 days of the notary application being approved, the notary must purchase and provide proof of their official stamp by filing a Notary Public Stamp Registration. If the stamp registration is not completed within 45 days,the Secretary of State is required to refer the notary to the State Ethics Commission.

Online Notarial Acts 

A notarial officer is authorized to perform Remote Online Notarizations if the notarial officer:

• Is approved as a Remote Online Notary (RON) by the Secretary of State
• Is physically located in New Mexico at the time the notarial act takes place 

A notarial officer authorized to perform Remote Online Notarizations shall:

• Verify the identity of the individual at the start of the online notarial session via communication technology

• Perform authorized notarial acts relating to electronic records only if the individual requesting notarization appears before the notarial officer at the time of notarization by means of communication technology.

• Observe the individual’s behavior and surroundings to ensure they are acting of their own free will and are not acting under coercion or undue influence.

A notarial officer may refuse to complete the notarization if:

• They are unable to verify the identity of the individual
• They become aware that the communication technology is not secure
• They determine the signature of the individual cannot be attached to the electronic record
• They cannot attach their own electronic stamp to the record
• They have reasonable grounds to believe that the individual is acting under coercion or undue influence.

Approved Remote Online Providers

• Black Knight Originations Technology/Product DocVerify
• SIGNiX
• Stavvy
• E-Notary Seal
• Pavaso (Guardian Consumer Services, Inc)
• PandaDoc, Inc.
• Cyberize It
• Online Notary
• Qualia
• Amrock
• BlueNotary
• Online Notary Center
• NotaryCam
• SecuredSigning
• OneSpan
• Notary Hub by Everything Legal
• Simplifile eSign