Notary & Apostille

Requirements to be a Remote Online Notary (RON)

The applicant must:

• Be a commissioned New Mexico Notary Public or Non-commissioned Notarial Officer
• Have completed the Remote Online Notary Education course and exam; having passed the exam
• Submit the Remote Online Notary Application along with the filing fee and course certificate

Applying with the Secretary of State be a Remote Online Notary (RON)

There is a $75.00 filing fee for the notary application which will need to be included with the application via check, money order, or operating transfer payable to New Mexico Secretary of State or NMSOS.

The application must be filled completely to include:

• The applicant’s name, which shall read identical to their current notary public commission or office held.
• The commission number and expiration date if the applicant is a Notary Public.
• Applicant’s title of office and term expiration date if the applicant is a non-commissioned notarial officer.
• The applicant’s mailing address, where the approval will be sent, to include the business name and/or persons attention if applicable.
• The applicant’s phone number and optionally an email address where they can be contacted .
• The remote online notarization systems that the applicant will be utilizing.
• An explanation of the method and technology by which the applicant will maintain and store the required journal and audio video recordings.
• The applicant must sign and date the application.

Within 45 days of the remote online notary application being approved the notary must purchase and provide proof of their official stamp by submitting the Stamp Registration Form. This form may also be submitted with the initial application. Failure to do so will result in a referral to the State Ethics Commission.

Mail the completed application, Certificate of Completion of the Remote Online Notary Education course, and the filing fee of $75 to: New Mexico Secretary of State, 325 Don Gaspar, Suite 300, Santa Fe, NM 87501.

Online Notarial Acts 

A notarial officer is authorized to perform Remote Online Notarizations if the notarial officer:

• Is approved as a Remote Online Notary (RON) by the Secretary of State
• Is physically located in New Mexico at the time the notarial act takes place 

A notarial officer authorized to perform Remote Online Notarizations shall:

• Verify the identity of the individual at the start of the online notarial session via communication technology

• Perform authorized notarial acts relating to electronic records only if the individual requesting notarization appears before the notarial officer at the time of notarization by means of communication technology.

• Observe the individual’s behavior and surroundings to ensure they are acting of their own free will and are not acting under coercion or undue influence.

A notarial officer may refuse to complete the notarization if:

• They are unable to verify the identity of the individual
• They become aware that the communication technology is not secure
• They determine the signature of the individual cannot be attached to the electronic record
• They cannot attach their own electronic stamp to the record
• They have reasonable grounds to believe that the individual is acting under coercion or undue influence.

Approved Remote Online Providers

• Black Knight Originations Technology/Product DocVerify
• eNotaryLog
• SIGNiX
• Stavvy
• E-Notary Seal
• Pavaso (Guardian Consumer Services, Inc)
• PandaDoc, Inc.
• Cyberize It
• Online Notary
• Qualia
• Amrock
• BlueNotary
• Online Notary Center